Serving as a conformation judge at an international dog show is a prestigious and often deeply rewarding experience. Canadian judges are frequently invited to officiate around the globe—from the United States and South America to Asia, Europe, and beyond. But while these opportunities are exciting, it’s important for judges and their families to be prepared for the unexpected.
If a Canadian judge becomes seriously ill, incapacitated, or passes away while abroad, navigating the situation from home can be overwhelming. This guide offers a practical roadmap for families to follow, ensuring they can act quickly and confidently during a difficult time.
Before the Trip: Planning Is Protection
Preparation is key. Before a judge departs on any international assignment, these steps can provide vital peace of mind:
Purchase Comprehensive Travel Insurance
Not all policies are created equal. Judges should ensure their coverage includes:
- Emergency medical care (including hospitalization)
- Emergency medical evacuation
- Repatriation of remains
- Coverage for pre-existing conditions (if applicable)
Tip: Print a copy of the insurance policy and claim instructions. Leave another copy with a trusted family member or friend.
Organize and Share Key Documents
Judges should compile the following:
- Passport copy and itinerary
- Judging contract and host club contact details
- Insurance information and policy number
- Emergency contacts both in Canada and in the destination country
A shared folder (physical or digital) can make this information easily accessible if needed.
Legal and Health Directives
Judges traveling alone should consider preparing:
- A Power of Attorney
- Advance medical directives
- A will or other estate documents, updated and valid in Canada
Provide an Emergency Travel Snapshot to the Host Club
It is strongly recommended that judges give their host club a one-page Emergency Travel Snapshot on the first day of their assignment. This simple document should include:
- Emergency contact details (in Canada and on-site)
- Travel insurance provider and 24/7 emergency contact number
- Passport number and citizenship
- Allergies or relevant medical conditions (optional, but helpful)
- Hotel/accommodation details
The reason is simple: If something happens during the show, the host club may need to act faster than a family member back in Canada can. Having this information on hand can save precious time in an emergency.
Download a printable version of the Judge’s Emergency Information Form at the end of this article.
If the Judge Becomes Incapacitated While Abroad
Should a medical emergency arise while the judge is outside of Canada, families should take the following steps:
Gather Critical Details
- Where is the judge?
- What hospital or clinic are they in?
- Who is assisting them on-site (e.g., host club, interpreter)?
Contact the Travel Insurance Provider Immediately
- Most providers offer 24/7 assistance and can help arrange treatment, translation, hospital admission, and medical evacuation if needed.
Call Global Affairs Canada
- The Canadian government offers consular assistance for Canadians abroad. Contact the nearest Canadian embassy, consulate, or high commission in the country where the judge is located. They can:
- Verify the situation
- Help liaise with local authorities
- Assist with medical arrangements or legal matters
Visit: Request emergency assistance outside Canada
Communicate with the Host Club
- In most countries, the host club will provide assistance and may help with transportation, interpretation, or emergency arrangements.
If the Judge Passes Away Abroad
Losing a loved one overseas is incredibly difficult. These steps can help guide the process:
Contact the Local Canadian Embassy or Consulate
They can:
- Confirm the death and identity
- Help navigate local legal requirements
- Recommend or liaise with local funeral homes
- Assist with repatriation of remains or cremation if desired
Notify the Travel Insurance Provider
If repatriation coverage is in place, the insurer will:
- Handle logistics with local authorities
- Coordinate flights and transportation
- Cover eligible expenses
Keep a Record of All Communications and Expenses
You may need this information for:
- Insurance claims
- Canadian legal matters (probate, estate settlement)
- Potential reimbursement of international expenses
Support for Families at Home
Families should not hesitate to seek help:
- The CDJA or similar judging organizations may provide guidance and support.
- The Canadian Kennel Club (CKC) may be able to assist with documentation or contacting event organizers.
- Mental health support is important too—don’t hesitate to lean on friends, professionals, or your community.
Essential Forms for Peace of Mind
To help ensure that judges—and their loved ones—are prepared for any unexpected situation while judging abroad, we recommend completing two important forms ahead of every international assignment. These documents are not only practical—they’re a simple act of care that can save time and stress in an emergency.
Judge’s Emergency Information Sheet (for Host Club)
This one-page form should be printed and handed to the host club upon arrival. It includes your emergency contacts, travel insurance details, and any important medical notes that could be helpful in the event of an incident during your assignment.
📄 Download the Judge’s Emergency Information Sheet (PDF)
Judge’s Travel Information for Emergency Contact (for Family/Friend)
This second form is meant to be completed and left at home with your emergency contact. It includes your full itinerary, hotel and local contact information, host club details, and flight schedules. If something happens abroad, your family will have immediate access to the details needed to support you from afar.
📄 Download the Judge’s Travel Info for Emergency Contact (PDF)
Tip: If you judge frequently, consider keeping digital templates of these forms that you can easily update for each trip.
Having both documents in place provides a safety net on both sides of the ocean: one to help your hosts act quickly if needed, and one to empower your loved ones with the right information at the right time.
Final Thoughts
While rare, medical emergencies and deaths can occur abroad. Judges who travel internationally—particularly alone—should take proactive steps to make things easier for loved ones at home. And families should feel empowered to ask questions, request information, and access consular support.
A few hours of planning can make all the difference in a moment of crisis.